The letter of intent has the explicit purpose of drawing attention to the Resume that is always accompanied by it.
Many employers don’t even read a Resume unless the Letter of Intent is attached.
The letter of intent establishes the first contact with the employer, therefore its writing requires increased attention, its content should encourage the employer to know more about the candidate, which he will later accept for the interview.
The message sent must be that the candidate’s offer is appropriate to the company’s needs.
Mainly, the Letter of Intent conveys the motivation and professional interest for the respective position together with the Personal Commitment.
Moreover, through the Letter of Intent, the candidate demonstrates that he has documented himself in relation to the company’s vision and strategies and is able to make improvements that will increase its performance.
It provides an immediate picture of how the candidate perceives the company and the position for which he is applying and states the reasons why he is applying for the position.
Beyond the competencies, the Letter of Intent reflects the personality style, originality, creativity of the candidate in the way it is conceived, capturing the attention and also impressing the employer emotionally.
This is why it should not be copied from another person, but custom designed to denote seriousness and involvement in getting the job.
That is why the Letter of Intent is always addressed to a certain person – name, surname, title – (from the research on the company) and when we do not have this information, it will be addressed to the Head of the Human Resources Department or the General Manager.
Personalizing the employer’s name creates a certain psychological “closeness” and produces a pleasant reaction.
There is no standard content for the Letter of Intent, but there is the generally accepted principle that the focus should be on the needs of the company and how the applicant can perform them effectively.
The Letter of Intent contains at most one page and the following structural elements:
2. Greeting form
6. Closing form
7. Signature, date.
A short classification of the Letters of Intent brings to our attention:
- Cover letters are those Letters of Intent addressed to a precise position following the competition for vacancies by an employing institution. It refers to the “visible labor market”, accessed by most job seekers.
- Broadcast letters are letters that are sent to non-public jobs but that bring information to employers about potential candidates.
Recommendations for drafting the Letter of Intent
The header in the Letter of Intent must contain the concrete information necessary for the selection process: personal data, top left; company coordinates, top right; place and date of writing, immediately after the company coordinates; the purpose of the Letter of Intent, before the actual content.
The greeting and closing forms are standard and promote mutual respect and consideration.
The introduction focuses on the company. You can mention some information about the notable achievements of the company, its prestige that explains your orientation and motivation. You can specify the source from which you obtained the information about the job, if it was recommended to you by someone …
An introductory paragraph of great effect would be the one in which you would manage to compare the Company’s Commitment with the Personal Commitment from which a high compatibility would emerge, ie you “sell” exactly what the company wants to “buy”.
The content, as the second paragraph, is focused on you and your vocational personality. The personal commitment that convinces the company that you own what it is looking for helps you a lot, with a reference to the attached Resume which is comprehensive. Use precise examples, if possible quantifiable, that enhance the credibility and seriousness of the approach! Highlight your strengths!
The conclusion or the third paragraph, focuses on the interest you show in contributing to the realization of its needs and interests of development and performance, emphasizing the role you would play in achieving organizational success. Reiterate your motivation to work for this company and not for another in the field and show your availability for the interview.
Here you can also refer to the recommendations you have or information about yourself from other sources. Thanks to the employer for the time given to the reading, the conclusion should contain a firm and polite invitation but not the insistence to meet at the interview. Formulate the final part of the letter in clear, not vague terms, to determine the employer to a precise answer.
Your first and last name and original signature.
Do not reproduce what you have already written in your Resume, reformulate!
Favorable visual impact through impeccable spelling, grammar, punctuation, language, without the use of vague phrases or with a negative connotation.
Positive, cordial attitude, optimism and confidence that you will be selected for the interview.